13 Apps for a more productive 2013

13 apps for 2013

Today is the first day of 2013. Time for goals, resolutions, cleaning and thinking about being more productive.

13 days ago I started a series of 13 apps for a more productive 2013. These are 13 apps I use on a regular basis which help me be more productive.

Here is my list. Each app links to the short post I wrote on why the app was included.

I would love to hear what your apps would be that maybe I did not include.

  1. Evernote
  2. ScheduleOnce
  3. Zite
  4. Unroll.me
  5. LastPass
  6. SignEasy
  7. Google Drive
  8. CloudOn
  9. Google Voice
  10. PDF Expert
  11. TextExpander
  12. CrashPlan
  13. Everbot

13 apps for a more productive 2013 Day 12: ScheduleOnce

Heading out of 2012 and into 2013 I am highlighting 13 apps that help me with my productivity. This is App 12 and today I’m going to introduce you to ScheduleOnce.

Let me give you a quick scenerio a lot of us face. A real estate agent is driving down the road and a new client calls him wanting to set up a meeting. The agent says he is driving and asks the client to email him what time works best for him.

The customer emails the agent and says he would like to meet at 10am on Tuesday.

The agent looks at his schedule and cannot do that time so he counters back how about Thursday at 10?

And before you know it multiple emails were shared until an acceptable time was agreed on.

Scheduling can be a drag and a productivity killer. Why not use a scheduling software that acts as your personal assistant to schedule for you.

I used to use Tungle.me and love it. They sold out to RIM about a year ago and well, now they are out of business, and it is a shame.

I went on the search for a replacement in the late summer and tried many apps. I was not really that happy with any of them, Tungle has spoiled me.

Then thanks to fellow productivity enthusist Tanya Smith I discovered ScheudleOnce.

ScheduleOnce will sync to your Google or Outlook calendar and display times available for clients to select. You set the times you want to work and ScheduleOnce will show your available times to clients.

Once you book a meeting the time will be removed from your available schedule.

Another great feature with ScheduleOnce is the ability to schedule large groups with ease. When you have a group of 4-5 or more people trying to get together scheduling can become a nightmare. With ScheduleOnce the organizer can send out an email with all the times they have available, then each member selects the times that work for them, and before long you have a time that will work best for everyone.

When I first started using Tungle a few years back I made it easy for people to schedule me by reserving the domain ScheduleDean.com. Now if someone calls me or wants to schedule a meeting with me I just tell them to head to ScheduleDean.com and select three times that work best for them.

Scheduling programs can be a great productivity boost to your workflow.


Full list of 13 apps for a more productive 2013

13 productivity apps for 2013, Day 1: Everbot

EDITOR’S NOTE: Everbot is now Powerbot!

2013 is 13 days away. So for the next 13 days I am going to release one app/program a day that helps me with my productivity. This is Day 1 and today I’m going to introduce you to my newest app, Everbot.

If you have ever taken one of my Evernote classes, or seen my video on how I manage my task management in Evernote, you know I forward numerous emails a day from Gmail to Evernote.

Over time I have become very efficient at doing so. I have mastered the short cuts of adding @NotbeookName and #Tag to send the note directly where I want.

But now there is a new tool that will do that for me, and more.

Introducing Everbot!

Everbot is a browser extentension that works with both Google Chrome and Firefox. I hear it works with Safari too, but I have not confirmed it. And if you are an IE user… time to move on.

Everbot works directly with my Gmail account. I have the Google Apps version of Gmail and have heard some people have had problems installing it. It took me about 3-4 times of opening and closing Google Chrome, but eventually it installed.

And while it was a pain to get working the first time, it is a pain I would gladly go through again to get the final results.

What does Everbot do?

Send threads or individual emails

As you can see in the image above, Everbot will add two new buttons to your Gmail account. With those buttons you can either send (1) a full email thread or (2) just a single message from an email thread straight to Evernote.

Everbot will bring up all of your Notebooks and allow you to pick which you want to send the message to. You can also add tags and notes as seen below.

My one complaint about Everbot, I am not sure what they are using to order your Notebooks when they give you the list. I think the newest Notebooks are at bottom, but I am not 100% certain that is always the case.

The one thing they should change with the next release is at least putting the Notebooks in alphabetical order.

But wait, there is more…

Another great feature with Everbot is the ability to add a Note from your Evernote account into an email you send from within Gmail.

Insert Notes from within Gmail

As you an see, when you hit Compose you now have the option to Insert Evernote Notebook/Note.

Many times I will email a note to a client or cross agent or my broker from within Evernote. One of the drawbacks from this is Evernote does not have my email signature inside the program.

Now I can just go to my regular email account, select insert and select the note I want to send to someone.

This feature is fantastic for sharing!

Linking Everbot to your Gmail and Evernote account

If you are like me, you may have multiple Google Apps Gmail accounts. One of my favorite things about Everbot is it will link to all of your accounts.

When I was linking Everbot to my Evernote account I had to open Evernote.com in one tab of Google Chrome and log into my account. This was the only way I could get it to accept my account. Also I had to shut down and restart Chrome completely once during the setup, your results may vary.


So getting Everbot to work the first time was not the easiest thing in the world. But after a few little stuggles I have to say it was well worth the effort. I have only had Everbot for two days as I am writing this post, but already it is becoming one of my favorite apps.

Also Everbot is new, and with new comes some performance issues. If you run into any give a shout out and maybe the guys from Everbot can help.

Are you using Everbot? If so let me know if you are doing anything out of the ordinary.


Full list of 13 apps for a more productive 2013